Hire and Onboarding Service
- Service available to: People Leaders
- Themes: Consulting, Employment Life Cycle
- Service Category: Talent Management
- Service Areas: Talent Onboarding
Description of Service
This service provides People Leaders with support for hiring and onboarding new employees for their unit for a non-casual employee in the following employee groups: ASPA, CUPE 1975, CUPE 3287, Exempt, Senior Administration, USFA and Non-Union.
This service includes:
- Implementing contracts and letters of offer, including compensation.
- Providing onboarding support for new employees.
- Generate NSID for new employees.
- Send out welcome email with link to the New Employee website where they will find information about Saskatoon, the university, forms required (e.g. tax and direct deposit), parking, etc.
- Send invite to benefit session and provide benefit package to new employees and employees whose benefits have changed.
- Coordinate the set-up of professional development funds (where applicable).
- Email hiring manager with a link to the Onboarding Toolkit and Onboarding Checklist Knowledge Base articles.
Access
Once a candidate has been selected for a job posting, People Leaders should use one of the Create a Letter of Offer eForms below (login required) to initiate the hiring and onboarding of new employees in ASPA, CUPE 1975, Exempt, CUPE 3287, PSAC, Research and Non-union positions.
- Create a Letter of Offer (ASPA, CUPE 1975, Exempt)
- Create a Letter of Offer (CUPE 3287 Sessional)
- Create a Letter of Offer (PSAC - Graduate Students)
- Create a Letter of Offer (Research, Non-Union)
For hiring and onboarding procedural support, People Leaders should contact ConnectionPoint using the following methods:
- Submit an Online Request through PAWS (Apps and Services -> Administrative -> ConnectionPoint):
Log in to PAWS - Phone: 306-966-2000 or 844-697-4865 to leave a voicemail
- In-Person Support:
- Access our new Request Virtual One-on-one Support eForm (login required)
- Please note: ConnectionPoint Agents are currently working remotely and our Arts location is closed at this time
Arts Building, Room 258
Monday to Friday, 9:00 am to 4:00 pm (closed noon to 1:00 pm)
For hiring and onboarding strategic advice and support, People Leaders should contact their HR Strategic Business Advisor. People Leaders can find their HR Strategic Business Advisors in the knowledge base (login required).
Availability of Support
Core Hours: 8:30 am–4:30 pm Monday to Friday
After Hours: N/A
Service Standards
- Service Level Agreements (SLAs) have been added to select ConnectionPoint eForms. Processing start dates for eForms are available in the ConnectionPoint channel in PAWS.
Service Exclusions, Limitations, and Restrictions
- Provide as much notice as possible to allow for onboarding activities to be completed and to alleviate improper pay for the employee’s first pay period.
- The Create Letter of Offer eforms are for both Applicant Tracking System (ATS) and non-ATS requisitions.
- ConnectionPoint supports hires for non-casual ASPA, CUPE 1975, CUPE 3287, Exempt, Senior Administration, USFA and non-union positions. For all other hires, contact your HR SBA for assistance.
- Faculty recruitment is handled by the Office of the Vice-Provost, Faculty Relations.
Service Charges
- There are no service charges associated with using hiring and onboarding support.
Additional Resources
- Staff Hiring Processes and the Applicant Tracking System (ATS) Training
- Onboarding Toolkit for People Leaders in the knowledge base (login required)
- Onboarding checklist for managers in the knowledge base (login required)
- Seasonal Layoff and Recall eform (login required)
- New Employees (login required)
- Job Posting Template in knowledge base (login required)
- Offer Letter Templates in knowledge base (login required)
- ConnectionPoint Services Overview Training Session