Space Requests and Changes of Use Support
- Service available to: Faculty, Staff, Researchers
- Themes: Buying Goods and Services, Consulting, Equipment, Infrastructure, Research, Safety, Spaces
- Service Category: Space Management
- Service Areas: Space Management and Optimization, Space Logistics, Space Design, Renovations, Alterations, Remediation, and New Construction
- Fees May Apply:
Description of Service
This service provides faculty, staff, and researchers with access to and support for space requests and changes in use relating to university buildings, land, leased spaces, and assets.
This service applies to:
- Making modifications to spaces such as adding or removing modular/cubical walls.
- Changing the use of a room (e.g. from a meeting room into and office, adding more people to a room, etc.).
- Requesting new or needing additional space (including indoor, outdoor, and off campus).
- Making signification changes to the furniture in the space (e.g. large volumes, complete renewal).
- Sites / locations for signage, fences, farm buildings, storage, and other installations.
This service includes:
- Assessing the request for complexity, risk, space constraints, infrastructure feasibility, and financial feasibility.
- Conducting an assessment electrical, HVAC, air flow, and other utility needs to prevent future problems in the space.
- Assessing safety issues (e.g. asbestos) and code requirements of the change of use.
- Identifying areas of concern in the request.
- Providing a rough order of magnitude estimate for the cost of the change of use.
- Checking to see if the space is already slated for renovations/renewal or otherwise committed to prevent unnecessary work.
Access
Faculty, staff, and researchers should submit requests in advance for renovations, alterations, and changes in use to improve scheduling and prompt service/reduce wait times.
Facilities Strategic Business Advisors (SBAs) (login required) are the primary contact for space requests and changes of use support. If a college or unit does not have a Facilities SBA, then the first point of contact should be the Strategic Program Office.
Availability of Support
Core Hours: 8:00 am–4:30 pm Monday to Friday
After Hours: N/A
Service Standards
- Repair and maintenance needs will be prioritized ahead of discretionary services.
- Depending on the nature of the work, scheduling and lead time will vary.
- Space requests and/or changes in use are high-volume, and are also subject to seasonal demand. Advance notice will help improve scheduling and reduce wait times.
- Risks are borne by the university, therefore space requests and changes in use must be completed according to university standards.
- Before any contractors, employees of contractors, sub-contractors, service and maintenance providers, Project Managers or Contract Authority to perform work on University of Saskatchewan owned and leased property, they must attend the University’s Contractor Health and Safety Orientation.
- Anyone performing work on University of Saskatchewan owned and leased property must adhere to the Contractor Health and Safety Code of Practice.
Service Exclusions, Limitations, and Restrictions
- Space Requests and Changes of Use can be requested ONLY by college deans or unit heads.
- Support for renovations and alterations for non-research spaces is provided as part of a different service.
- Support for research facility changes and enhancements is provided as part of a different service.
- Space requests and changes of use require a development permit.
- Facilities is responsible for attaching all wall fixtures (i.e. pictures, degrees, shelving). Members of the university community should never put a hole in a wall.
- Major Capital Projects follow a different process.
Service Charges
- Fees will be charged for work beyond the initial assessment.
- Fees will apply in cases of negligence and intentionally damaging activities (i.e. vandalism).
- “Hard” costs (e.g. materials, supplies, etc.) are the responsibility of the unit.
Additional Resources