Purchasing Card (PCard) Services
- Service available to: Faculty, Staff, Researchers
- Themes: Buying Goods and Services, Help and Support
- Service Category: Procurement Management
- Service Areas: Purchasing and Contracting, Accounts Payable
- Fees May Apply:
Description of Service
This service provides faculty, staff, and researchers with a direct method for purchasing eligible goods (including memberships, subscriptions, conference registrations) and limited services (e.g. as courier services, vehicle rentals) valued at less than $10,000 (including taxes, shipping, handling, etc.). For more information see the PCard Usage and Purchasing Guidelines (login required).
This service includes:
- Issuing and administering PCards.
- Reviewing card transaction and monthly limits.
- Managing the relationship with the university’s PCard provider.
- Providing support for dispute with a supplier that cannot be resolved by the unit.
- Providing PCard training.
For purchasing goods and services over $10,000, see Contracting Goods and Services.
Access
To request a PCard, complete the Apply for a PCard form (login required). When calling in to activate your PCard, or if you are in contact with Scotiabank to verify your account, you will be asked for the date of significance (login required).
Information about making changes to a PCard can be found in the knowledge base (login required). To request a PCard change, complete the Request a PCard Change form (login required).
Faculty, staff, and researchers can get PCard support from ConnectionPoint using the following methods:
- Submit an Online Request through PAWS (Apps and Services -> Administrative -> ConnectionPoint):
Log in to PAWS - Phone: 306-966-2000 or 844-697-4865 to leave a voicemail
- In-Person Support:
- Access our new Request Virtual One-on-one Support eForm (login required)
- Please note: ConnectionPoint Agents are currently working remotely and our Arts location is closed at this time
Arts Building, Room 258
Monday to Friday, 9:00 am to 4:00 pm (closed noon to 1:00 pm)
Contact the customs broker (login required) for assistance with out of country purchases.
If your PCard has been lost or stolen, information about cancelling a PCard can be found in the knowledge base (login required).
Availability of Support
Core Hours: 8:00 am–4:30 pm Monday to Friday
After Hours: N/A
Service Standards
- Service Level Agreements (SLAs) have been added to select ConnectionPoint eForms. Processing start dates for eForms are available in the ConnectionPoint channel in PAWS.
Service Exclusions, Limitations, and Restrictions
- PCards can be used only by the named card holder.
- Supervisors must approve requests for PCards and card holders must attend the training session before the card will be issued.
- Some items are not eligible for purchase on a PCard including, but not limited to travel, live animals, IT, and controlled substances. See the Pcard Usage and Purchasing Guidelines (login required) for more details.
- Out of country purchases will have additional restrictions. Contact the customs broker (login required) for assistance.
Service Charges
- Units are responsible for the cost of goods and services purchased with a PCard, including any taxes, shipping, duty, and interest associated with overdue accounts.
Additional Resources