Contracting Goods and Services
- Service available to: Faculty, Staff, Researchers
- Themes: Buying Goods and Services, Consulting
- Service Category: Procurement Management
- Service Areas: Purchasing and Contracting, Vendor Management
- Fees May Apply:
Description of Service
This service provides all faculty, staff, and researchers with access to professional buyers that will assist with planning, scope development, and acquisition of a specific good or service that is needed to support their teaching, research, and administrative responsibilities. ConnectionPoint serves as the primary point of contact for most of the university community seeking contracting services.
This service includes:
- Planning for a specific procurement need.
- Preparing solicitation documents (e.g. RFQ, RFT, RFP, RFI, and REI).
- Managing the procurement process.
- Negotiating contract terms and conditions.
- Awarding contract and contract management after it has been awarded.
- Managing the vendor relationship, including performance issues, disputes, etc.
PCards can be used for purchasing goods and some limited services that are less than $10,000 (taxes included).
Access
To acquire a good or service, complete the Acquire a Good or Service form (login required).
To make a change to or remove an encumbrance from an existing purchase order, complete the Liquidate or Cancel a Purchase Order form.
To extend, amend or make any changes to an existing contract, use the Extend or Amend a Contract form.
Faculty, staff, and researchers can request contracting services from ConnectionPoint using the following methods:
- Submit an Online Request through PAWS (Apps and Services -> Administrative -> ConnectionPoint):
Log in to PAWS - Phone: 306-966-2000 or 844-697-4865 to leave a voicemail
- In-Person Support:
- Access our new Request Virtual One-on-one Support eForm (login required)
- Please note: ConnectionPoint Agents are currently working remotely and our Arts location is closed at this time
Arts Building, Room 258
Monday to Friday, 9:00 am to 4:00 pm (closed noon to 1:00 pm)
Specialized contracting services are provided as part of other procurement services (see Service Exclusions, Limitations, and Restrictions below).
Availability of Support
Core Hours: 8:00 am–4:30 pm Monday to Friday
After Hours: N/A
Service Standards
- The complexity of the request and the volume of the work will determine the time to resolution. As a guideline:
- For requests valued at less than $75K (taxes included), 15 business days.
- For requests valued at more than $75K but less than $364K (taxes included), 6-8 weeks.
- For requests valued at more than $364K (taxes included), 16 weeks.
- Service Level Agreements (SLAs) have been added to select ConnectionPoint eForms. Processing start dates for select eForms are available in the ConnectionPoint channel in PAWS.
Service Exclusions, Limitations, and Restrictions
- Procurement for the following areas have alternate procurement processes and should be contacted directly for support:
- IT Procurement and Software Licensing
- Information on Buying Furniture in the Knowledge Base (login required)
- Retail Services Special Orders
- Library Collection Services, Acquisitions & E-Resources
- UACC Animal Order Desk | Information on Buying Animals in the Knowledge Base (login required)
- Construction and Renovations Information in the Knowledge Base (login required)
- University Stores keep inventories of some types of goods used commonly at the university.
Service Charges
- There are typically no charges associated with using procurement contracting services.
- Units are responsible for the cost of goods and services purchased from suppliers, including any taxes, shipping, duty, and interest associated with overdue accounts.
Additional Resources