Travel Card Program

Service available to: Faculty, Staff, Researchers
Themes: Buying Goods and Services, Help and Support, Travel
Service Category: Procurement Management
Service Areas: Travel Management
Fees May Apply:

Description of Service

This service provides all faculty, staff, and researchers with with a direct method for paying for hotel accommodations, rental cars, gas, and food while travelling to minimize out of pocket expenses. Most travel expenses (including hotel, car rentals, meals, etc.) can be charged to the corporate travel card rather than using your personal credit card. In addition, the corporate travel card provides you with some insurance coverage (login required).

This service provides support for travel-related expenses, including:

Assisting employees with applying for travel cards.
Assisting employees with making changes to travel cards, including cancellation.
Managing the university’s corporate travel card program.

Travel Card expenditures are meant to be submitted for reimbursement in accordance with the University's Travel Expense Guidelines (login required).

Access

Information on how to apply for a travel card is located in the knowledge base (login required). When calling in to activate your Travel Card, or if you are in contact with Scotiabank to verify your account, you will be asked for the date of significance (login required).

Submit a cancellation request by completing ConnectionPoint's Make changes to a Travel Card account (login required) eForm.

Faculty, staff, and researchers can request travel and expense support from ConnectionPoint using the following methods:

Submit an Online Request through PAWS (Apps and Services -> Administrative -> ConnectionPoint):
Log in to PAWS
Phone: 306-966-2000 or 844-697-4865 to leave a voicemail
In-Person Support:
Access our new Request Virtual One-on-one Support eForm (login required)
Please note: ConnectionPoint Agents are currently working remotely and our Arts location is closed at this time
Arts Building, Room 258
Monday to Friday, 9:00 am to 4:00 pm (closed noon to 1:00 pm)

Information about contacting the university’s preferred travel provider (login required), including their 7*24 Rescue Line, is available in the knowledge base

Availability of Support

Core Hours: 8:00 am–4:30 pm Monday to Friday
After Hours: N/A

Service Standards

Service Level Agreements (SLAs) have been added to select ConnectionPoint eForms. Processing start dates for eForms are available in the ConnectionPoint channel in PAWS.

Service Exclusions, Limitations, and Restrictions

Travel Cards will only be issued for permanent staff and faculty members.
The corporate travel card is only to be used for travel related to university business. Any expenses incurred using the travel card must be made in accordance with university policy and guidelines.
Card holders are personally responsible for any amounts charged to the corporate travel card. This includes any interest charges /penalties applied to outstanding balances on the travel card.
A Travel Card does not directly bill a CFOAPAL like a PCard.
Conference registrations should be paid for using a university PCard, as these are typically required far in advance of the conference dates.
Flights should be booked using the university’s preferred travel provider, or through Concur, as these flights are then directly charged to the university and typically required to be booked far in advance.

Service Charges

There are typically no charges associated with using the corporate travel card program.
Card holders are personally responsible for any amounts charged to the corporate travel card. This includes any interest charges /penalties applied to outstanding balances on the travel card

Additional Resources

Related Terms

Admin leave, Car rental, Conference, Corporate travel card, Direct Travel, Expense, Flight, Gas, Hotel, Meals, Per diem, Reimbursement, Sabbatical, Scotiabank, Travel, Travel advance, Travel card, Vision