Furniture Procurement
- Service available to: Faculty, Staff, Researchers
- Themes: Buying Goods and Services, Consulting, Spaces
- Service Category: Procurement Management
- Service Areas: Purchasing and Contracting
- Fees May Apply:
Description of Service
This service provides faculty, staff, and researchers with consultation and support for the acquisition of furniture for use at the university. This service applies to all furniture purchased for use at the university.
This service includes:
- Reviewing the request to verify that the furniture will fit safely within the available space (e.g. meets fire safety codes), and that network and/or electrical outlets are accessible.
- Reviewing the request to ensure space standards are met (e.g. ensuring there is adequate space in the room to receive the furniture without compromising safety, building code or space standards.)
- Assessing the quality, materials/colours, design, durability, sustainability and safety of furniture to verify it meets standards for institutional use.
- Selecting suppliers that provide furniture that will meet the quality, materials/colours design, durability, sustainability and safety standards of the university.
- Negotiating rates for university furniture purchases.
- Maintaining a quick pick list of pre-approved list of common office furniture to assist with timely acquisition of furniture under $10,000 (taxes included).
- Managing the procurement process for furniture only orders over $10,000.
Access
If the total value of the order is under $10,000 (taxes included) and contains only items from the Quick Pick Furniture List, there is no need to contact Facilities for your order. Please order directly from the listed company using a PCard.
- Before ordering furniture, particularly desks, please consider the following:
- Verify that the measurements of the item will fit within the available space.
- Assess how the item will be positioned in relation to the door to the room.
- Confirm that network outlets and electrical outlets can be reached if required.
- If there are questions about any of these, please complete a Facilities Request asking for assistance before placing the order with a PCard.
- If placing an order for furniture from the Quick Pick List, arrangements may need to be made for furniture and/or equipment to be moved out of the space.
For large orders (more than 3-4 of the same item), price savings may be possible. Please submit a Facilities Request:
- Submit an Online Facilities Request through PAWS (Apps and Services -> Administrative -> Facilities Request): Log in to PAWS
For orders over $10,000 or to order furniture that is not on the Quick Pick Furniture List, please submit a Facilities Request:
- Submit an Online Facilities Request through PAWS (Apps and Services -> Administrative -> Facilities Request): Log in to PAWS
Availability of Support
Core Hours: 8:00 am–4:30 pm Monday to Friday
After Hours: N/A
Service Standards
- Supplier pricing may be subject to change and does not include applicable taxes, GST, PST US Tariff or Delivery Fees.
- Depending on the company and type of furniture, it may take up to 6-8 weeks for delivery.
- Installation and assembly may be included for some types of the furniture.
- Warranty work for furniture is provided by the supplier and will vary by supplier and type of furniture.
Service Exclusions, Limitations, and Restrictions
- This service is for procuring furniture that is not part of a renovation or alteration project or for change of use.
- Risks are borne by the university, therefore all furniture purchased for use at the university must meet university standards.
- Residential grade furniture is not approved for use at the university based on fire code and durability.
- Furniture purchased through other channels with personal funds may not be eligible for reimbursement.
- Support for removal of old furniture is provided as part of the office and equipment moves service.
- Before any contractors, employees of contractors, sub-contractors, service and maintenance providers, Project Managers or Contract Authority to perform work on University of Saskatchewan owned and leased property, they must attend the University’s Contractor Health and Safety Orientation.
- Anyone performing work on University of Saskatchewan owned and leased property must adhere to the Contractor Health and Safety Code of Practice.
Service Charges
- Units are responsible for the cost of goods and services purchased from suppliers, including any taxes, shipping, duty, and interest associated with overdue accounts.
- Costs associated with furniture installation services provided by Facilities are the responsibility of the unit.
Additional Resources